Features

• Interactive Graphical User Interface makes the system user friendly.
• Single point entry system with a tree structure.
• Track a shipment from order to remittance.
• Facilitates generation of regulatory and MIS reports.
• Facilitates business analysis on trade data.
• Moniters the export order status, thus helping coordination between exporter and its clintele.
• Integrated System for each of the arms of all trading organisation viz. exports, banking, , marketing and logistics.
• A comprehensive On-line Help providing information on variety of features while working.

Modules:

Marketing & Exports:

This module captures details of an export transaction from the initial interaction with the customer to the final processing of the export order. It also captures, monitor and report the transactions and data involved in export order and export documentation process respectively. It also keeps track on the status of enquires, quotations, export orders and the complete export documentation with a flexible tree structure appearance.

Marketing module include the recording of the documents from enquiry to export letter of credit. It captures following processes:

• a relevant enquiry from the customers
• dispatching of the corresponding quotations
• capturing of preforma  invoice
• generation of confirm order details
• Generation of Trade Indent to the manufacturer
• Capture of Letter of credit details.

• Commercial Commercial invoice, Packing list, Shipment Advice, Certificate of origin, Bill of Lading)
• Regulatory document (Shipping Bill, Customs Invoice)
• Auxiliary Documents (Quotation ,Preforma Invoice, Trade Indent, Export Order ,Claim Reimbursement)

This module generates reports on the status of the above documents, apart from the analysis of the sales attained , product, customer and country.

The features are as follows:

• Number of export orders can be clubbed in a single LC.
• Tree structure helps to track the export order details easily.
• The shipment plan for confirmed order gets replicated in the export module.
• Auto generation of numbers for enquiry, quotation, proforma invoice, export order and trade indent.

This module provides the facility of booking and maintaining the status of pre-shipment and post-shipment crerdits availed by the exporters.The settlement of credit would be allowed against proceeds of relative export bills submitted for negotiation , purchase ,post-shipment export credit availed against same , different underlying orders,opening new credit.Depending on the settlement mode ,the module will update the required changes.This module covers the management of banking activities like Advance Remittance, Preshipment Loan, Post Shipment credit like Foreign Bill / LC Usance /Collection /Gurantee Bank Limits, Forward Contracts & Import Remittance.

Limits:

The user can maintain following preshipment and postshipment credit limit details with the banking module:

• LC Negotiation Limit
• Packing Credit Limit
• Foreign Bill Purchase Limit
• Guarantee

Credits:

The exporter can avail preshipment and postshipment credits with the bank. There are seven types of postshipment credits:

• Foreign Bill Usance
• Foreign Bill Sight
• LC Usance
• LC Sight
• Collection
• Guarantee
• Scheme Entitlement

The credits can be linked to the export documents like proforma invoice, export order and letter of credit. The postshipment credits can be settled, delinked, debited and transferred.

Contracts:

The forward contracts of buy and sell types can be recorded in the banking module. The cancellation and rollover facility is also provided in the module. The cancelled forward contract is unavailable for any future reference but only shows the cancellation details. The same can be rolled over to the another contract with different contract number.

Remittance:

The system provides the flexibility to monitor advance remittances by recording any remittances received or made against a transaction.

Reports:

The reports for the banking module are as follows:

• Shipments Against Advance Import Remittance Details
• Outstanding Packing Credit Summary
• Documents Sent for Negotiation/Collection/Purchase Basis
• Balance Preshipment Credit Available Against Order
• Postshipment Loans Debited to Account
• Postshipment Credit Settlement Summary
• Sale / Purchase of Forward Contracts
• Summary of Forward Contracts Booked
• Delinked Loans
• Refunds Due on Delinked Loans
• Foreign Bill Purchase Limit
• Balance Under Limit

The features provided in the banking module are as follows:

At any point of transaction balance limit corresponding to the currency and loan type can be checked. Also facility for editing and modifying a limit is there in the banking module.

The system validates limit availability against a given transaction. Hence, there is a control on the usage of each limit and the system checks against overdraw.

While recording the details of preshipment credit, the underlying document details are populated as soon as a document is selected to facilitate the data entry.

While recording the details of post shipment credit, the commercial invoice details are shown on the screen as invoice is selected and the inputs are validated accordingly to the details. Also aggregate exchange rate and interest charged are calculated by predefined formula. The option of using the forward contract is also provided to the user.

The facility of viewing the unutilized amount is there which is again validated at each transaction so that the utilized amount does not exceed the unutilized amount. A particular forward contract�s utilization summary can be viewed.

Incentives:

The Incentives Module is used to capture, monitor, and report the incentives availed in the export and import process. The Masters module provides the basic input data like Drawback rate, Standard Norms, I/O Import item. The orders under the Marketing Export and Imports module gets reflected against which incentives and benefits are to be claimed. This module facilitates the availment of duty free license status, which include records of utilization, obligation fulfillment, standard input-output norms and regularization details.

Following schemes are incorporated in this module:

• Advance License
• Annual Advance License
• Online Post-shipment DEPB
• Excise Refund
• Bond
• Duty Drawback

This module generates reports on the status of the defined incentives scheme incorporated in the module.

Imports:

This module deals with import order processing. This module facilitates an entire import transaction right from the booking, maintaining and closing of particular order

The procedure of booking, maintaining and closing of L/C is provided. This module maintains the status of completion of the import orders for preaparing MIS reports. The module allows the entry and caturing the Bill of Entry details .It also allows the importer to record the rate of duties applicable for the relevant items.

Masters provides basic data like Customer tariff, Customer Tariff exemption, and Excise Tariff exemption

This module generates reports on the status of imports ,pending orders and L/C status:

System Architecture:

Server:

• dHardware Environment
• Software Environment
• PC with Pentium, P-II, Xeon
• Windows NT Server Version 4.0
• 128 MB RAM *MS SQL Server 7.0
• Ethernet card (100 Megabits / sec)
• 2/3 Hard disk of 4 GB each for
• Windows NT & MS SQL Server 7.0 eal

Clients:

• Hardware Environment
• Software Environment
• PC's workstation running Windows 95
• Windows 95
• 2.1 GB Hard Disk
• SQL Server ODBC drivers

The Product Manager- Trade Facilitator
Software Products Group, Tata Infotech Limited, SEEPZ, Andheri (East)
Mumbai - 400 096
Phone: 022-8291261 EXT 2736
E-mail: [email protected]